Adopting Taliho in an older facility is a fast, straightforward way to bring your building up to speed with real-time, easily accessible project data. This article breaks down how, in just three months over a summer, a college intern can handle the entire setup process, from gathering data and creating QR codes to tagging assets and connecting digital documents. Taliho streamlines on-site data access, minimizes downtime, and can be seamlessly integrated with future projects, especially when combined with Procore.

Here’s your step-by-step, three-month summer plan to implement Taliho in an older facility.

Month 1: Collect and Organize Your Data

1. Gather Historical Data

Begin by collecting all essential documents scattered across various locations. Older facilities often store this information in disparate sources: employee laptops, thumb drives, printed documents in filing cabinets, flat files and the like. Identify:

Equipment manuals
Standard Operating Procedures (SOP’s)
Drawings and plans
Maintenance schedules
Contact information for vendors or service providers

Effort: Minimal, as this involves gathering information across storage systems. A diligent intern can handle this task over a few weeks by working with staff to consolidate files.

2. Scan and Digitize Paper Documents

Some documents, like old blueprints or maintenance logs, may only exist on paper. Scanning these files converts them into digital format, ready to be accessed through Taliho QR codes. With the help of a small scanner or a mobile scanning app, this can be done quickly.

Cost: Potentially free, if an existing scanner is available, or low-cost with a basic mobile scanning app.

Effort: Minimal for a single intern, taking perhaps a week to scan and organize documents by equipment or area.

3. Set Up a Centralized Storage Solution

For documents not hosted within Procore, set up a single cloud storage service like Google Drive or Box to centralize data storage. This allows Taliho QR Codes to link to documents stored there, providing instant access.

Effort: A straightforward setup if a cloud storage solution is already in place. An intern can organize files into folders, ensuring easy access and minimizing search time for each document.

Month 2: Create and Deploy QR Codes

4. Generate QR Codes with Taliho

Once data is consolidated and organized, create QR codes for each document, SOP, or piece of equipment. Taliho’s platform makes this easy by allowing you to create custom QR codes in minutes. For facilities integrated with Procore, this process is even faster with Taliho’s “Fetch from Procore” feature, pulling files directly from the platform.

Cost: Taliho offers flexible pricing, starting at $79 per month, which covers unlimited QR code creation and management.

Effort: With Taliho’s intuitive platform, an intern could easily create codes for the entire facility over a few days, especially when using bulk creation options.

5. Order QR Code Labels and Tags

Choose weatherproof and UV-resistant options for tags placed on outdoor equipment, ensuring the codes remain scannable in various conditions. Taliho provides durable options to keep your QR codes readable for decades. Consider additional branding options to make labels match the facility’s branding.

Cost: Basic QR code tags start affordably, though weatherproof and branded options may come at a slight premium. Allocate a budget of around $200–$300 for initial tags for an average-sized facility.

Effort: Easy and minimal time investment. An intern can customize and order pre-printed labels in a single day, with delivery within a week.

6. Tag Equipment

Once QR code tags are ready, begin the tagging process. This step involves placing each QR code on its designated equipment, asset, or area within the facility. Taliho’s system makes it simple to map codes to the right documents.

Effort: A full tagging process typically takes a week, depending on facility size. An intern can easily accomplish this by working section-by-section.

Month 3: Finalize, Test, and Train Staff

7. Conduct Quality Checks and Testing

With everything tagged, test the QR codes on-site. Scan each code to ensure it links to the correct document or SOP. Taliho’s platform makes it easy to update links if any revisions are needed. This step ensures data is reliably accessible.

Effort: A minimal final check, taking about a week. An intern can move around the facility, testing each code while recording any updates that might be necessary.

8. Train Staff on QR Code Use

Hold a few short training sessions with facility staff to introduce them to Taliho’s QR codes. Explain that they only need a mobile device to scan and access data. Emphasize Taliho’s ‘No App, No Sign Up, No Navigation Required’ feature, making it accessible even for tech-averse staff.

Effort: Low-intensity training, achievable in a day or two. The simplicity of Taliho means a quick learning curve, allowing staff to quickly adapt to scanning codes on-site.

9. Store and Preserve Remaining Historical Records

Once digital, back up any remaining historical records and store them for safekeeping. Having digital files means original paper copies don’t need to be kept on hand, though you may wish to keep some as part of a larger archive.

Effort: Minimal, requiring a single day to organize and store records properly. An intern could scan the paper documents as needed and upload them for backup.

Future-proofing: Specifying Taliho for New Projects

Once Taliho is successfully integrated into the facility, it makes sense to include Taliho in all future projects. Specifying Taliho in future construction contracts ensures that contractors include QR code tagging as part of the project handoff. When combined with Procore, this ensures that new buildings or renovations come preloaded with a seamless, digital document trail.

Key Takeaways

Ease of Implementation: An intern can manage this entire process over one summer, with Taliho’s user-friendly interface and robust tagging options.
Cost-effective Solution: Taliho’s affordability makes it accessible to any facility.
Future-proofing: By specifying Taliho and Procore in future projects, facilities can streamline all future data handoffs, reducing manual data collection and storage work.

With Taliho in place, older facilities enjoy instant access to critical documents, minimizing downtime and increasing efficiency—ROI on the very first scan.